/Privacy policy.

1. Who we are

Polynome AI Academy is a private executive education and consulting organization based in the UAE. We provide non-degree training programs, expert sessions, and advisory services in the field of Artificial Intelligence. Our legal address is: POLYNOME AI ACADEMY INTELLIGENT MACHINES CONSULTANCIES L.L.C., Office 701, Arenco Tower, Al Safouh 2, Dubai. For questions regarding privacy, please contact us at: academy@polynome.ai

2. What data we collect

We may collect and process the following categories of personal data:

• Identity & Contact Data: name, email, phone number, company, job title

• Professional Information: industry, seniority level, interest in specific programs

• Technical Data: IP address, browser type, language, device type

• Usage Data: interaction with the website, time spent, form submissions

We do not collect sensitive personal data (health, biometrics, religion, etc.) and do not require financial or payment data on our website

3. How we collect your data

We collect your data:

• When you submit a form to apply or inquire about a program

• When you contact us via email or book a call with an advisor

• When you browse our website (via cookies and analytics tools)

4. Why we use your data

We process your data to:

• Respond to your program inquiries and guide your application process

• Provide tailored information and follow-up via email or phone

• Improve our website and understand audience interest

• Manage internal communication and planning for events and trainings

Legal basis: consent, legitimate interest, or to take steps before entering into a contract. We do not use automated decision-making or profiling

5. How long we store your data

We retain personal data for up to 12 months after the latest interaction unless legal obligations require longer storage. Data used for analytics may be anonymized and stored longer

6. Sharing of data

We may share your data with:

• Internal team members involved in admissions or communications

• Service providers for CRM, analytics, email campaigns, and website hosting

• Event partners (e.g. Machines Can See or ADSM) only when relevant

• Affiliates: If necessary, we may share your personal data with our affiliates, parent or subsidiary companies

We do not sell or trade your data to third parties

7. International transfers

If we transfer data outside the UAE, we use appropriate safeguards, such as Standard Contractual Clauses, to ensure your data remains protected

8. Your rights

You have the right to:

• Request access (Article 15 GDPR), correction (Article 16 GDPR), or deletion of your data (Article 17 GDPR)

• Withdraw consent at any time (Article 7 GDPR)

• Object to or restrict data processing (Article 18 GDPR)

• Lodge a complaint with the supervisory authority of the EU Member State where you have a permanent place of residence or work, or where the alleged breach of your data privacy occurred (Article 77 GDPR)

To exercise your rights, email us at academy@polynome.ai

9. Third-party links

Our site may link to other websites. We are not responsible for the privacy practices of third-party sites

10. Changes to this policy

We may update this Privacy Policy occasionally. The latest version will always be available at www.polynome.ai/privacy